Position Title: Program Manager
Position Type: Full-time
Reports To: Program Director
Office: ACT-Suriname
Duty Station: Paramaribo, Suriname

 

Position Summary

The Program Manager will oversee the programmatic planning and development and the field project implementation, reporting and evaluation activities of the ACT-Suriname Program. This position will provide coordination and technical assistance to program and field personnel.

In addition, the Program Manager will work in close collaboration with the ACT-Suriname Finance and HR Manager and the ACT-Suriname Monitoring, Evaluation and Learning (MEL) Coordinator. In the absence or temporary incapacitation of the Program Director, the Program Manager will represent ACT-Suriname as the Program’s primary point of contact, and may be authorized to make executive decisions during that time with the prior consent of the Program Director.

Responsibilities

The essential duties and responsibilities of this position include, but are not limited to, the following.

Program Management

  • In coordination with the ACT-Suriname Program Director and other key staff members, participate in the organizational strategic planning, annual work planning, and budgeting processes.
  • Lead the process of organization and consolidation of the programmatic area of ACT-Suriname with respect to the definition/determination of objectives, fieldwork methodologies, indicators and results.
  • Evaluate the profile of the projects: that is, their feasibility and relevance from a technical, budgetary, social and legal standpoint, in alignment with the organization’s strategic goals.
  • Responsible for monitoring site activities to assess the real progress of the projects. In addition, ensure that projects comply with commitments made to local communities and results, and that activities align with grant performance requirements.
  • Responsible for coordinating day-to-day activities with and providing guidance to Field Station Coordinators, consultants and field staff with respect to project planning, execution and evaluation.
  • Identify capacity-building needs for current staff and recruitment needs for the work area, with modification per the approved budgets, and coordinate with the Finance and HR Manager for the respective hiring.
  • Periodically coordinate thematic discussion sessions with technical staff and other key personnel in order to ensure proper subject knowledge and alignment with ACT’s vision, thereby helping to ensure that staff will convey a uniform position on national and international topics addressing conservation and indigenous peoples.
  • Approve the travel requests of program and field personnel according to work plans, and review and approve travel expenses.

Development and Reporting

  • Provide support in proposal development with respect to the definition of programmatic components, ensuring that ACT’s grant proposals are prepared following the Open Standards for the Practice of Conservation, as well as in the design of field projects seeking to respond to the needs of partner communities.
  • Receive and approve the periodic reports from program/field staff required by the organization and by the different external stakeholders involved in the tracking of project activities.
  • Provide assistance with and review programmatic component for grant reporting for in-country and international donors/ partners.
  • Provide input to the Communications Officer/Coordinator to enhance exposure for ACT-Suriname’s work.
  • Upon request, deliver presentations to donors, donor prospects, and partners.

Inter-Institutional and External Relations

  • Participate in the different scenarios of inter-institutional coordination and consensus-building with relation to the activities carried out by the ACT-Suriname program or the projects underway.
  • Serve as point-of-contact for programmatic matters with ACT-HQ and ACT-Colombia.
  • Strengthen relations with governmental entities and other stakeholders, at both the national and international level, ensuring the protection of the ACT corporate image, positioning and organizational credibility in the different scenarios of interaction.
  • Assist the Program Director in developing strategic alliances to build trust and relationships in order to increase support for ACT’s work.

Working Conditions

  • Must be available to be based full-time in Suriname
  • Occasional travel of 20% or more as needed to field sites.
  • Ability to work in remote locations or under difficult working conditions.

Required Education And Experience

  • Master’s Degree or higher in Forestry, Agronomy, Hydrology or Natural Resource Management or other relevant discipline and 4-6 years or more related work experience
  • Program or project management experience, preferably in the conservation, NGO, advocacy or related not for-profit arena
  • Two or more years’ experience supervising others including multi-disciplinary teams
  • Strong technical and analytical skills
  • Proven ability to write technical and analytical reports
  • Excellent written and verbal communication skills
  • Success in influencing and partnering with key stakeholders
  • Strong organization and time management skills
  • Team player and able to work effectively with diverse working groups in a multicultural environment
  • Proven ability to multitask and meet priorities; comfortable working in a fast-paced environment with changing priorities and under minimal supervision
  • Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook) and database management experience
  • Fluency in English and Dutch, with equivalent strong writing ability in these languages; conversational in Sranan tongo
  • Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity
  • Ability to work independently and effectively under pressure in a rapidly changing professional environment
  • Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities
  • Demonstrated ability to multitask, with acute attention to detail; excellent organizational and administrative skills

Preferred Experience

  • Experience working with indigenous and/or semi-indigenous communities
  • Two or more years working and/or living in Suriname

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Supervisory Responsibilities

This position has supervisory responsibilities.

Travel

Domestic and international travel is required.

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